Association income shall be collected in return for a “Receipt Document” (a sample of which is given in the Associations Regulation ANNEX-17). In the event that association income is collected through banks, the receipt or bank statement issued by the bank shall serve as Receipt Document.
The expenses of the Association shall be incurred by expense documents such as invoices, retail sales slip, self-employed invoices or cashier slips. However, for payments made by the Association within the scope of Article 94 of the Income Tax Act, expense slips shall be issued in accordance with the provisions of the Tax Procedures Act and for other payments, an “Expense Receipt” (a sample of which is given in Annex-13 of the Associations Regulation) shall be issued.
Delivery of free of charge goods and services to individuals, organizations or institutions shall be made by the Association in return for a “Donation in Kind Delivery Certificate” (a sample of which is given in ANNEX-14 of the Associations Regulation). Delivery of free of charge goods and services to the Association by individuals, organizations or institutions shall be received in return for a “Donation in Kind Receipt Certificate” (a sample of which is given in ANNEX-15 of the Associations Regulation).
Receipt Documents “Receipt Documents” to be used for the collection of incomes of the Association (in the form and size shown in ANNEX-17 of Associations Regulation) shall be printed by printing house upon the resolution of Board of Directors. Relevant provisions of Associations Regulation shall apply regarding the printing and control of receipt documents, taking receipt documents from the printing house, registering them in the book, handover between the former and new accountants, receipt documents and use of receipt documents by person or persons to collect income on behalf of the Association and delivery of income that has been collected.
Certificate of Authorization Person or persons to collect income on behalf of the Association shall be determined by the Board of Directors resolution stating the duration of authority. “Certificate of Authorization” (sample of which is given in ANNEX-19 of Associations Regulation) containing explicit identity, signature and photo of persons to collect income shall be issued by the Association in three copies and approved by the Chairman of Board of Directors. One copy of each certificate of authorization shall be presented to the Department of Associations. Department of Associations shall be notified of any amendments to the certificate of authorization within fifteen days by the Chairman of Board of Directors.
Persons to collect income on behalf of the Association may start collecting income only starting from the date on which a copy of the authorization certificate issued in their names is submitted to the Department of Associations. Relevant provisions of the Associations Regulation shall be applicable regarding use, renewal, returning of the certificate of authorization and other related matters.
Preservation Period of Income and Expense Documents Excluding books, receipt documents, expense vouchers and other documents used by the Association shall be kept for 5 years according to sequence number and date on books in which they are registered on condition that terms stipulated by special laws are reserved.